How we use your personal information for Work Experience and Internship purposes
The Council provides services for local communities and the people who live in them. Undertaking this work means that we must collect and use information about the people we provide services to and keep a record of those services. Because we collect and use personal information about individuals we must make sure that they know what we intend to do with their information and who it may be shared with.
We have summarised in this privacy notice some of the key ways in which we use your personal information for work experience and internship purposes. This information should be read in conjunction with the Council’s workforce privacy notice and corporate privacy notice.
1. Who we are, what we do
The Employment, Education & Training Team is dedicated to enhancing career and work opportunities for young people in and leaving care and those unemployed not in education, employment or training. Providing support and advice and delivering a range of programmes to improve employability and employment prospects.
The Employment, Education and Training team offer work placements within RCT Council for students and members of the public. These include self referral and referrals from other organisations, such as Job Centre Plus (JCP) work experience placements and University Internships.
2. What and whose personal information we hold?
The types of information we hold and process will typically include:
- Contact details, including name, address, telephone numbers, email addresses, employment and education history
- Identifying details, including date of birth and national insurance number
- Equal Opportunities Form which details gender, ethnic origin and disability
3. Where does the service get my information from?
We obtain this personal information directly from you but from time to time we may receive this information from your college, university and JCP adviser if they are making a referral to us on your behalf.
4. What we will do with your personal information?
We will use this personal information to ensure the correct placement is sourced and any additional support is identified.
5. What is the legal basis for the use of this information?
The legal basis for our use of your personal information will generally be one or more of the following:
a) we need to process your personal information to carry out a task in the public interest or in the exercise of official authority in our capacity as a public body.
6. Does the service share my personal information with any other organisation?
Personal data is shared internally to find you a work placement or internship and the placement manager will have details such as your application form and contact details. If you have an internship or placement arranged through an organisation for example Job Centre Plus, we will contact them to advise whether you have a placement.
We also use the Capita system from Capita Business Services Ltd to process your data.
7. How long will my information be kept?
We will only keep your personal information for as long as we need it, we will not keep your information any longer than is necessary. The time we keep your information depends on the nature of the information.
8. Your information, your rights
The General Data Protection Regulation (GDPR) gives you important rights, including the right to access the personal information the services hold about you.
View further details on your information rights and how to exercise them.
9. Contact us
If you have any concerns or would like to know more about how the service using your personal information please contact us in one of the following ways:
By email : firstname.lastname@example.org
By telephone : 01443 570034
In writing : RCTCBC, EET Team, Ty Elai, Dinas Isaf Industrial Estate, Williamstown, Tonypandy, CF40 1NY