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Covid 19 Lateral Flow Testing Scheme: For Employees Privacy Notice

We have summarised in this privacy notice the way in which Rhondda Cynon Taf County Borough Councill use your personal information as part of the voluntary Lateral Flow Testing Scheme available to all Council Employees.

This information should be read in conjunction with the Department of Health and Social Care’s COVID-19 Privacy Notice and the Council’s Corporate Privacy Notice.

1. Who we are, what we do.

You will be aware from the media and in particular from Welsh Government and Public Health Wales of the Test, Trace Protect Scheme which is key in the on-going fight against COVID-19 (Corona Virus) and helping to find a way for people in Wales to live and work alongside the virus whilst containing it’s spread. 

To help in the fight against COVID-19, the Council is currently participating in the Lateral Flow Testing scheme supported by the Welsh Government. The Scheme is available to all RCTCBC Employees and is completely voluntary.

2. What personal information do we hold and why?

The Council already holds information about you as an employee and all staff will be contacted via their works email address to be offered to participate in the Lateral Flow Testing Scheme.

As part of the scheme, the Council is required to keep a test kit log for all tests that are provided for home use.  For Employees who do wish to take part in the scheme, we will collect some personal information about you which includes your;

  • First Name, Last Name, Telephone Number 
  • Details of lot/batch number for the test kits you receive.

 This is so you can be contacted in the event of a batch recall, investigations or issuing of a safety notice

3. Where does the service get my information from?

The Council obtains your personal information directly from you, when you register to take part in the Scheme. 

4. What is the legal basis for the use of this information? 

The Lateral Flow Testing scheme is completely voluntary and you are not required to participate as part of your contract of employment.

If you would like to participate in the scheme, the legal basis for our use of your personal will be;

  • We need to process your personal information to carry out a task in the public interest or in the exercise of official authority in our capacity as a public body.

Whilst you are able to withdraw your consent to participate in the scheme at any time, the Council will still be required to keep a record of your personal information for the purposes outlined above. 

5. Does the service share my personal information with any other organisation?

In the event of a batch recall, investigations or issuing a safety notice your information may be shared with the Department of Health and Social Care (DHSC) so that they can contact you to discuss the issue. 

For more information above what DHSC do with your personal information, please see their COVID-19 Privacy Notice.

6. How long will my information be kept?

The Council will retain it’s test kit log for no longer than 12 months after the test kit is provided.

7. Your information, your rights

The General Data Protection Regulation (GDPR) gives you important rights, including the right to access the personal information the services hold about you.